Mobile Media Centre Risk Assessment

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1. Vehicle-Related Risks

1.1 Vehicle Movement

• Risk: Collision with pedestrians, other vehicles, or structures

• Mitigation:

  • Ensure drivers are properly licensed and trained for 7.5-ton vehicles

  • Implement a pre-journey vehicle check procedure

  • Use a spotter when maneuvering in tight spaces

1.2 Vehicle Stability

• Risk: Tipping or rollover, especially when parked on uneven ground

• Mitigation:

  • Use leveling jacks when parked

  • Train staff on proper setup procedures

  • Avoid setting up on steep inclines

2. Electrical Hazards

2.1 Fire Risk from 240V System

• Risk: Electrical fires due to faulty wiring, overloading, or equipment malfunction

• Mitigation:

  • Regular electrical system inspections by qualified electricians

  • Install and maintain appropriate fire detection and suppression systems

  • Train staff on electrical safety and emergency procedures

2.2 Electrocution

• Risk: Staff or participants exposed to live electrical components

• Mitigation:

  • Ensure all electrical equipment is properly grounded

  • Use RCD (Residual Current Device) protection

  • Keep electrical panels locked and accessible only to authorized personnel

3. Trip Hazards

3.1 Internal Trip Hazards

• Risk: Falls due to equipment cables, uneven flooring, or limited space

• Mitigation:

  • Use cable management systems to secure loose wires

  • Install non-slip flooring

  • Maintain clear walkways and mark any unavoidable obstacles

3.2 External Trip Hazards

• Risk: Falls while entering or exiting the vehicle

• Mitigation:

  • Install sturdy, non-slip steps with handrails

  • Ensure adequate lighting around entry/exit points

  • Keep the area around the vehicle clear of obstacles

4. Workshop-Specific Risks

4.1 Equipment Handling

• Risk: Injuries from moving or operating media equipment

• Mitigation:

  • Provide proper training on equipment use and handling

  • Use equipment stands and secure storage when not in use

  • Implement a two-person lift policy for heavy items

4.2 Noise Exposure

• Risk: Hearing damage from audio equipment

• Mitigation:

  • Set volume limits on audio equipment

  • Provide hearing protection for staff and participants when necessary

  • Conduct regular sound level checks

5. Environmental Risks

5.1 Weather-Related Hazards

• Risk: Extreme temperatures, wind, or precipitation affecting operations

• Mitigation:

  • Install climate control systems in the vehicle

  • Develop protocols for extreme weather conditions

  • Ensure proper insulation and weatherproofing of the vehicle

5.2 Location-Specific Risks

• Risk: Varying hazards depending on setup location (e.g., uneven ground, nearby traffic)

• Mitigation:

  • Conduct a site survey before setting up at each location

  • Develop a checklist for safe setup in various environments

  • Train staff to identify and mitigate location-specific risks

6. Health and Hygiene

6.1 Communicable Diseases

• Risk: Spread of illnesses in confined spaces

• Mitigation:

  • Implement regular cleaning and disinfection protocols

  • Provide hand sanitizer and encourage good hygiene practices

  • Ensure adequate ventilation in the vehicle

7. Emergency Preparedness

• Develop and regularly review emergency evacuation procedures

• Equip the vehicle with first aid kits, fire extinguishers, and emergency contact information

• Conduct regular staff training on emergency response

8. Data and Privacy

8.1 Information Security

• Risk: Unauthorized access to participant data or media content

• Mitigation:

  • Implement secure data storage and transfer protocols

  • Train staff on data protection regulations and best practices

  • Use encryption for sensitive data

9. Regular Review and Update

• Conduct periodic risk assessments to identify new hazards

• Update mitigation strategies based on incident reports and near-misses

• Encourage staff feedback on safety concerns and improvement suggestions